Infrastructure

Not only is demonstration space available but the Ag in Action site will also be able to provide licensed bar facilities, fast food outlets and conference facilities ensuring your clients are kept entertained, informed and happy for the duration of the day. Conference facilities must be booked in advance.

Infrastructure such as security, insurance, health & safety, public amenities, site shuttles, accommodation packages, etc are all in place allowing you to concentrate on your task of demonstrating your equipment and making the sale.

Importers and manufactures of forage, cultivation and harvesting machinery and equipment will be offered a sunrise period of registration before other interested parties to ensure required areas are available and the calibre of the event is maintained. There will be no “non Ag” or “lifestyle” exhibitors allowed.

Ag in Action will provide the following infrastructure at the event.

Security	Night patrols starting 2 nights before the event and finishing 1 night after. Giving a total of 3 days pre and 2 days post event that the site is security patrolled. 2 mobile guards’ onsite from 9pm to 6 am.
Insurance	Cancellation insurance for weather related cancellation will be in place to ensure your investment is protected should the event be cancelled due to adverse weather. Public and Statutory liability insurance cover to appropriate amounts will also be in place. Exhibitors will require their own insurance cover and must provide a certificate of insurance prior to the event.
Stacking	Bulk forage harvest will be stacked free of charge. Exhibitors demonstrating loader wagons, choppers etc will be required to deposit harvested forage crop in the stacking area where it will be stacked. Trailers can be provided if required at extra costs.
Bale Handling	Bales can be removed from or delivered to your site outside of show hours to ensure your plot is not cluttered with surplus bales. No bales can be moved during the show’s opening hours unless part of your demonstration.
Site Power	Generator power is included in your site cost. Each Forage site will have a 3kVA generator provided. A technician will be onsite during the event to ensure your power is reliable and to help with any issues. If you require more than 3kVA please advise us of your requirements to ensure they can be meet. No private generators allowed onsite without consent. Charges for power over 3kVA will be discussed when booking plots. Static & Semi static sites will have 10amp power provided to each site. Loads must not exceed 10amps. If more than 10amps are required please discuss this at time of booking.
Ticketing	Ag in Action will provide ticketing services. Public ticket purchase will be available online and at the gate. Exhibitors will receive a complementary ticket package in line with plot size and be able to purchase additional tickets for clients etc at a reduced rate.
Marketing Templates	With design and marketing skills available “in house” Ag in Action can provide preformatted templates for you to add your logo and key text then send. A customised design service can also be arranged if required. Signage, banners, flags etc are all able to be designed and printed for you by the Ag in Action team if required at very reasonable rates.
Site Shuttles	Due to the size of the venue free site shuttles will continually circumnavigate the site. Visitors will be able to take shuttle rides to move from one side of the site to another effortlessly.
Airport Shuttles	Shuttle service to and from Hamilton airport can be arranged for a minimal charge.
Conference Facilities	Conference facilities can be available onsite or at a location of your choice and can be booked through Ag in Action. Conference speakers on a vast range of topics can also be arranged if required. Conference facilities and speakers are available on a first in first served basis and costs will be negotiated on a case by case basis depending on requirements.
Accommodation	Accommodation packages are available for you, your staff, out of town clients, etc. We have secured several 4 star plus accommodation venues to ensure reasonable rates and space is available. Please contact Ag in Action for further details.
Licensed Premises	A liquor license will be in place for the event and bar facilities will be available for public during the event. After hours staff access etc is also provided to ensure a friendly relaxed end to each day is achieved. No alcohol is to be sold on individual sites.
Onsite Catering	Ag in Action has negotiated a great rate with a local a catering company who can provide your exhibit onsite catering for any number. Menu and costs can be provided on request. Taking the hassle out of organising your catering requirements by letting Ag in Action take care of it for you.
Food Outlets	Onsite food outlets supporting local community groups will provide general catering to the public during the event.
Toilets	Portable toilet facilities will be available and spread across the site. No independent toilet facilities are permitted onsite. If exhibitors wish to have toilet facilities on their site please contact us to discuss.
Traffic Management	Full traffic management and plan will be in place.